Last Updated: April 9, 2024

SCHEDULE “A”
OTHER TERMS AND CONDITIONS

1. VENUE USE

The Licensee shall not use the Venue for any purpose other than for the Activity.

2. ALTERATIONS TO THE VENUE

Alterations to the Venue require prior written consent from The GRAND, requested at least four weeks in advance. Permissible changes include painting designated areas and moving booth equipment, with the requirement to restore alterations to their original state. The GRAND's posters remain year-round; special requests are needed for hanging art during events. A $150 fee applies if The GRAND staff handle poster removal and reinstallation. Clients must use command strips for their art, to be installed and removed immediately before and after the event.

3. ACCESS

The GRAND shall provide all necessary access to the Venue. The Licensee shall not share any access codes and/or ability to access the Venue and/or The GRAND with anyone not explicitly related to the Activity. The GRAND reserves the right to terminate this Agreement if the Licensee shares any access codes and/or ability to access the Venue and/or The GRAND with anyone not explicitly related to the Activity.  The GRAND further reserves the right to eject any individuals or organizations that are not connected to the Activity, as determined by The GRAND in its reasonable discretion.

The Licensee is only permitted access to the Venue to the extent outlined in the License Schedule of this Agreement. The Licensee is not permitted access to any other spaces without the prior written consent of The GRAND, as determined in the sole discretion of The GRAND. The Licensee may incur additional costs for any additional access.

The Licensee’s employees, contractors, agents and other personnel will be permitted to enter the Venue at any time deemed reasonable for the purpose of their employment or similar function.

The GRAND does not guarantee any parking for the Licensee, its employees, contractors, agents, and/or other personnel. If the Licensee requires access to the loading dock, then the Licensee must provide The GRAND advance written notice of at least five (5) weeks to allow The GRAND to notify the City of Calgary. The Licensee, upon approval of The GRAND, may load and unload in the alleyway between 6th Avenue SW and 7th Avenue SW during their designated load-in and load-out times.

4. MARKETING AND ADVERTISING

Costs of Marketing Materials. The Licensee agrees to provide and pay for all posters, marketing and promotional materials. 

Prior Consent. No publicity or marketing materials may be released and no announcement may be made about the event without prior approval from The GRAND. Approvals are required on the following: any materials related to any event occurring specifically in The GRAND, including posters, postcards, print ads and all social media marketing.  The GRAND will not unreasonably withhold approval of any material and is mainly concerned with ensuring that any information related to The GRAND in the marketing materials is accurate and in accordance with The GRAND’s standards.

The GRAND Recognition – Contact Information Standards. All Licensees must include our contact information exactly as below so that we can ensure that the guests have all the correct information necessary to find our premises. Please include one of the following word marks exactly as written and allow a minimum of one (1) business day for approval of your design:

 

Design #1

The GRAND 608 - 1st Street SW
thegrandyyc.ca

 

Design #2

The GRAND
608 - 1st Street SW
thegrandyyc.ca 

We offer the option of including our The GRAND logo in the contact information. The Logo can be provided on request.


Signage/Materials: No additional signage or materials are permitted in the Front of House area including restaurant, the Box Office, easement, or vestibule unless otherwise approved by The GRAND.

5. DANGEROUS SUBSTANCES

The Licensee shall not use or permit the use in or around the Venue of any substance that is potentially volatile, explosive, flammable, noxious, toxic, or disease-carrying.  The Licensee may not use open flame or pyrotechnics in any part of The GRAND. Any violation is a breach of this Agreement and will result in the immediate termination of this Agreement. The GRAND will not bear any responsibility or liability to the Licensee in respect of any such termination.

6. INDIGENOUS CEREMONIES

Indigenous ceremonies that involve burning or smoke, such as smudging, are permitted in the Flanagan Theatre and Studio.  Advance notice and prior approval by The GRAND is required.  The GRAND will review the request to ensure that the ceremony does not affect or set off the smoke alarm system and/or fire suppression system. If the Licensee fails to inform the GRAND of any Indigenous ceremonies that involve burning or smoke and the smoke alarm system and/or fire suppression system is set off, then the Licensee will bear any and all costs associated with it.

7. NON-SMOKING

The GRAND is, under City of Calgary by-law, a fully non-smoking facility, which includes electronic smoking devices. Such devices may not be used in any part of The GRAND, including in connection with the use of the Venue for the Activity. The Licensee, its agents, contractors, employees, agents, and anyone otherwise associated or related to the Licensee shall not smoke or permit smoking in the Venue, including dressing rooms and all backstage areas.  Should a contravention of this prohibition against smoking occur during the Licensee’s use of the Venue, a one thousand-dollar ($1,000) penalty fee will apply.

8. PRODUCTION

The GRAND may, in its sole discretion, provide or make available equipment and other items for use by the Licensee, such as lighting and sound. The GRAND reserves the right to rent any equipment to the Licensee that it deems necessary to accommodate the Activity. The rental cost of such equipment will be charged to the Licensee and will include an administrative fee of fifteen percent (15%). 

The Licensee must obtain the prior approval of The GRAND before setting up any rented equipment, including lighting, sound, and other electrical equipment.

In the event that The GRAND supplies to or permits the use by the Licensee of any of its structures, equipment, materials, appliances, or furnishings, The GRAND shall not be liable for any malfunction or failure of same. The Licensee shall be responsible for and shall pay for any damage caused to such structures, equipment, materials, appliances, or furnishings arising in connection with the Licensee’s use of same.

Preliminary technical information must be provided to The GRAND before The GRAND will countersign this Agreement. Preliminary technical information determines (i) the estimated technical costs; and (ii) the viability of the Venue for the Activity.

Final technical information must be provided to The GRAND no later than fourteen (14) days prior to the first booked date as noted in the License Schedule. Changes made or requested within such fourteen (14) day period prior to the first booked date are subject to availability and may be subject to additional fees and costs.  The GRAND does not assume responsibility for any changes that cannot be accommodated or for any resulted increase in the costs.

Based on the Licensee’s production requirements, it may be necessary for The GRAND to block from sale a number of seats to accommodate, for example but not limited to, the Front of House mix position (audio console) in the back two rows of the house (Rows M and N, Seats 11 to 18). The Licensee agrees that The GRAND will not compensate the Licensee for the value of these seats if they are required to be blocked. Additionally, if the production requirements determine that it may be necessary for The GRAND to block from sale a number of seats to accommodate the Licensee’s production needs after those seats have been sold and, thus, requires the reseating of those ticket holders, then the The GRAND will not compensate the Licensee the difference on the price between two seats if a patron needs to be reseated from a seat of a lesser value to a seat of a higher value. Furthermore, the Licensee also agrees that the Licensee, and not The GRAND, is responsible for any requested compensation and/or refunds from patrons who have to be reseated to seats of a lesser ticket value than they purchased in order to accommodate the Licensee’s production needs. Finally, it may be required to provide refunds in order to return to inventory and block seats that are required for the Licensee’s production needs — in such a case, The GRAND will communicate this need to the Licensee before doing such but the Licensee agrees that if a refund is required that The GRAND will chargeback to the Licensee the processing and facility fees that The GRAND would have originally collected on those sales.

The Licensee is responsible for ensuring that they have a Production Manager, Stage Manager, and/or Lighting Designer. The GRAND will not have any of its staff or technicians act within these roles but the Licensee may ask the GRAND to hire these positions for the Licensee’s Activity at cost to the Licensee plus administrative cost.

9. SALES AND MERCHANDISING

The GRAND reserves the exclusive right to supply bar services in the Venue and any associated lobbies, including alcoholic beverages, non-alcoholic beverages, confectionary, and related concessions. The Licensee, its employees, contractors, agents and/or other personnel are prohibited from supplying any bar services in The GRAND’s premises. This prohibition includes donated food or beverages. 

The GRAND may, in its reasonable judgement, withhold some or all bar service, in certain circumstances including without limitation the following:

  • the Activity takes place before the legal serving time;

  • the Activity has a primary or target audience that is of a religious group that observes the prohibition of alcohol consumption;

  • the Activity is an event of such nature that the service of alcohol would hinder the safe execution of the Activity;

  • the Activity is an event whose purpose relates to alcohol related illnesses and abuse and would therefore be a detriment to the Activity; or

  • the Activity is an event where the service of alcohol would prevent the Activity from taking place, such as an event presented by a primary or secondary school.

The Licensee shall not be entitled to any sales proceeds from products and services that are sold by The GRAND in the Venue, during the License Period.


The Licensee will have the right to sell any legal merchandise, except for alcoholic beverages, non alcoholic beverages, confectionary, and related concessions, (the “Authorized Merchandise”) in the Venue during the License Period, provided that such sales and such merchandise comply with all applicable laws. The Licensee is responsible for providing their own cash float, method of sales, and sales personnel in connection therewith or may request such from The GRAND at the cost of the sellers’ wages. The Licensee who sells Authorized Merchandise will be charged a fee according to the following schedule:

  • zero percent (0%) of sales less G.S.T. if the Licensee is a registered charity in Canada;

  • ten percent (10%) of sales less G.S.T. if the Licensee is a registered not-for-profit organization but not a registered charity in Canada; or

  • twenty percent (20%) of sales less G.S.T. if the Licensee is neither a registered charity in Canada nor a registered not-for-profit organization in Canada. 

10. CATERING SERVICES

The GRAND must approve all caterers and reserves the right to limit catering services to a select list of preferred caterers. Please be aware that we charge a 10% fee on final food and beverage sales for the use of preferred caterers, which will be included in your invoice from the catering company. If a non-preferred caterer is used, there will be a 15% charge on the total cost of food and beverage sales. Any caterer providing services for events related to the Activity, such as pre-show, intermission, or post-show receptions, must submit the following valid documents to The GRAND at least fourteen (14) days prior to the first day of venue use.

  1. business license indicating that they are licensed for off-site catering;

  2. Alberta Food Handling Permit;

  3. proof of insurance for off-site catering;

  4. setup requirements; and

  5. any other items reasonably requested by The GRAND.

11. FRONT OF HOUSE

The Licensee shall not admit into the Venue a larger number of persons than the capacity of the Venue as noted in communications whether via electronic email and/or through other documentation. For general purposes, the maximum standard capacity of the Flanagan Theatre is three-hundred and forty-eight (348) seats and the standard capacity of the Studio is ninety (90) seats.

The Licensee shall not block or allow to be blocked any fire exit.

Designated access for wheelchair seating is limited. These seating positions are for wheelchair seating only and will not be available for seating or otherwise for sale except through direct contact with The GRAND’s Ticketing Services. The following seats are reserved for wheelchair seating and their companions in the Flanagan Theatre: Row AA, Seats: 7-9 and 17-19. If Rows BB and CC are added, then the furthest front row will accommodate the wheelchair and companion seating, eg. if Row BB is added, then Row BB, Seats: 8-9 and 17-19 will accommodate wheelchair and companion seating.

Four (4) seats for every event in the Flanagan Theatre are reserved for the exclusive use of The GRAND (“House Seats”).  The GRAND reserves the right to distribute House Seats as it wishes. If within five (5) business days from the event The GRAND does not issue these tickets, The GRAND may release them for sale or for use by the Licensee.  House Seats in the Flanagan Theatre are located in Row C, Seats: 7 to 10.

12. INSURANCE

At least two (2) weeks prior to any use of the Venue, the Licensee must provide The GRAND with a certificate of insurance evidencing that the Licensee carries a minimum of $5,000,000.00 in liability coverage.  The Licensee must add The GRAND as an additional insured.  

If the Licensee does not provide proof of such insurance within the timelines set forth herein, The GRAND may restrict access to the Venue(s) until such proof of insurance is provided. At this time, The GRAND cannot arrange insurance on the Licensee’s behalf.